Last updated: 23 August 2026
At TL Maths, we respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, store and protect personal information when you visit www.ibmathematics.org, contact us, or use our tutoring services.
1. Who We Are
The website www.ibmathematics.org and the tutoring services offered through it are operated by:
TL Maths Tomasz Lechowski
Poland
Email: tlmaths@ibmathematics.org
For the purposes of the General Data Protection Regulation (GDPR), TL Maths Tomasz Lechowski is the data controller responsible for the processing of personal data described in this Privacy Policy.
2. What Personal Data We Collect
Depending on how you use our website and services, we may collect:
- your name and surname;
- email address;
- telephone number;
- name and contact details of a parent or guardian;
- information about the student, such as school year, mathematics course, level and tutoring requirements;
- information necessary to arrange tutoring sessions, including availability and scheduling information;
- correspondence between you and TL Maths;
- information relating to lessons and educational progress where necessary for providing tutoring services;
- billing and payment information;
- information required for accounting and legal purposes;
- technical information relating to your use of the website, such as IP address, browser type, device information and cookies, where applicable.
We only collect information that is reasonably necessary for providing our services, communicating with clients and operating our website.
3. How We Use Your Personal Data
We may use personal data in order to:
- respond to enquiries;
- arrange introductory or regular tutoring sessions;
- match a student with an appropriate tutor;
- provide tutoring and educational services;
- communicate with students, parents and guardians;
- manage bookings, cancellations and lesson schedules;
- process payments and maintain accounting records;
- manage our relationship with tutors and clients;
- improve the operation and security of our website and services;
- establish, exercise or defend legal claims;
- comply with legal and regulatory obligations;
- send marketing communications where you have agreed to receive them.
4. Legal Bases for Processing
We process personal data only where we have a lawful basis to do so.
Depending on the circumstances, this may include:
Performance of a contract or steps taken before entering into a contract
We process information necessary to arrange and provide tutoring services.
Legal obligations
Certain information must be processed or retained in order to comply with tax, accounting and other legal requirements.
Legitimate interests
We may process information where necessary for the legitimate operation of TL Maths, including responding to enquiries, organising lessons, maintaining the security of our services and establishing or defending legal claims, provided that these interests do not override your rights and freedoms.
Consent
Where legally required, we rely on your consent, for example for certain marketing communications or non-essential cookies.
You may withdraw your consent at any time.
5. Students Under 18
Many of our tutoring services are provided to school-age students.
Where appropriate, arrangements for tutoring services should be made with or with the knowledge of a student’s parent or legal guardian.
We aim to collect only the information about children and young people that is necessary to organise and provide educational services.
Information about a student may be shared with the tutor assigned to that student, but only to the extent necessary for organising and delivering tutoring.
Parents or guardians may contact us if they have questions about how information relating to their child is processed.
6. Tutors
Where you book tutoring through TL Maths, relevant information may be shared with the tutor assigned to the student.
This may include:
- the student’s name;
- mathematics course and level;
- areas in which support is required;
- lesson schedule;
- relevant educational information;
- contact information where necessary for providing the service.
Tutors are expected to use this information only for purposes connected with providing TL Maths tutoring services and to maintain appropriate confidentiality.
7. Service Providers and Recipients of Data
We may use trusted third-party service providers to help us operate our business.
These may include providers of:
- website hosting;
- email services;
- online video conferencing and communication tools;
- scheduling systems;
- payment processing;
- accounting services;
- IT and website support;
- cloud storage;
- website security;
- analytics services, where enabled.
These providers may process personal data only where necessary for the services they provide and subject to applicable data protection requirements.
We may also disclose information where required by law or where necessary to establish, exercise or defend legal claims.
We do not sell personal data.
8. International Data Transfers
Some technology providers used in connection with our website or tutoring services may process information outside the European Economic Area (EEA).
Where personal data is transferred outside the EEA, we take appropriate steps to ensure that a lawful transfer mechanism and appropriate safeguards are in place, where required by applicable data protection law.
These safeguards may include an adequacy decision of the European Commission or Standard Contractual Clauses.
9. How Long We Keep Your Data
We retain personal data only for as long as reasonably necessary for the purpose for which it was collected.
In particular:
- information relating to enquiries may normally be retained for up to 12 months after the last communication, unless a tutoring relationship is established;
- information relating to clients and tutoring services may be retained for the duration of the relationship and afterwards where necessary for legal, administrative or legitimate business purposes;
- invoices and accounting information are retained for the period required by applicable tax and accounting laws;
- information necessary for legal claims may be retained until the relevant limitation period has expired;
- marketing information is retained until consent is withdrawn or you object to receiving such communications.
Where information is no longer required, it will be deleted or anonymised where reasonably practicable.
10. Cookies
Our website may use cookies and similar technologies.
Cookies are small files stored on your device which can help a website function correctly, remember preferences and, depending on the technologies used, provide information about how visitors use the website.
Some cookies are strictly necessary for the website to function.
Other cookies, such as analytics, advertising or certain third-party cookies, are used only where legally permitted and, where required, after you have given your consent.
Where a cookie consent tool is available on the website, you can use it to accept, reject or change your preferences regarding non-essential cookies.
You can also control cookies through your browser settings.
11. Third-Party Websites
Our website may contain links to external websites or services.
TL Maths is not responsible for the privacy practices or content of third-party websites.
We recommend reviewing the privacy policy of any external service you use.
12. Security
We take reasonable technical and organisational measures to protect personal information against:
- unauthorised access;
- accidental loss;
- misuse;
- alteration;
- unauthorised disclosure; and
- destruction.
Access to personal data is limited to people who reasonably need access in order to provide or administer our services.
However, no method of transmitting or storing information electronically can guarantee absolute security.
13. Your Data Protection Rights
Under applicable data protection law, including the GDPR, you may have the right to:
- request access to your personal data;
- request correction of inaccurate or incomplete data;
- request deletion of your personal data;
- request restriction of processing;
- object to certain processing of your personal data;
- request data portability where applicable;
- withdraw consent where processing is based on consent;
- lodge a complaint with a supervisory authority.
Where processing is based on consent, withdrawing consent does not affect the lawfulness of processing carried out before the consent was withdrawn.
In Poland, the relevant supervisory authority is the:
President of the Personal Data Protection Office
(Prezes Urzędu Ochrony Danych Osobowych – UODO)
More information is available at uodo.gov.pl.
14. Automated Decision-Making
We do not use personal data to make decisions based solely on automated processing that produce legal or similarly significant effects.
15. Changes to This Privacy Policy
We may update this Privacy Policy from time to time, for example when our services, website technologies or legal obligations change.
The current version will always be published on this page together with the date of the most recent update.
16. Contact Us
If you have any questions about this Privacy Policy, would like to exercise your data protection rights, or have concerns about how your personal data is handled, please contact:
TL Maths Tomasz Lechowski
Email: tlmaths@ibmathematics.org